Dirty Dozen Case Study: Halloween Party
1. What is the project supposed to achieve?
The Halloween Party is to promote Visions Film Festival to the general public and to provide a venue for fundraising.
2. Who is the customer?
The potential guests of our film festival in Wilmington: UNCW students and the city's locals,
3. What are the deliverables of the project?
It is projected that we will get raffle items from local businesses, such as gift cards/certificates, t-shirts, mugs, and the like. These will be items that are donated by said local businesses.
4. What is the budget?
As of now, I do not know my budget.
5. How long will it take?
This event will be held on Thursday, October 29th and I plan on using each week diligently to create an amazing event with the Visions team.
6. What specific skills are needed?
Communication skills, especially over the phone. Ability to budeget, plan, and organize all materials needed for this party. Creativity is necessary to decorate the party space, as well as the ability to work with others to create an inviting atmosphere for guests.
7. What special resources are needed?
It's important to have a list of local businesses to ask for donations from.
8. Who is working the project? What is each person's job?
My role is to lead the planning of the Halloween Party. I am working with Adrienne, the head of the Development and Fundraising Department, to make sure this event is everything that it can be.
9. What is the schedule?
Oct 6: Obtain all raffle swag
Oct 13 : Determine staff's role at the party and sign up for decorations.
Oct 20: Have all decorations accounted for.
Day Before: Confirm that everything is reserved and all items are present.
Day of Show: Arrive early to venue and set up party
10. What are the risks? (Small vs. large impact, likely vs. unlikely)
The Halloween Party is to promote Visions Film Festival to the general public and to provide a venue for fundraising.
2. Who is the customer?
The potential guests of our film festival in Wilmington: UNCW students and the city's locals,
3. What are the deliverables of the project?
It is projected that we will get raffle items from local businesses, such as gift cards/certificates, t-shirts, mugs, and the like. These will be items that are donated by said local businesses.
4. What is the budget?
As of now, I do not know my budget.
5. How long will it take?
This event will be held on Thursday, October 29th and I plan on using each week diligently to create an amazing event with the Visions team.
6. What specific skills are needed?
Communication skills, especially over the phone. Ability to budeget, plan, and organize all materials needed for this party. Creativity is necessary to decorate the party space, as well as the ability to work with others to create an inviting atmosphere for guests.
7. What special resources are needed?
It's important to have a list of local businesses to ask for donations from.
8. Who is working the project? What is each person's job?
My role is to lead the planning of the Halloween Party. I am working with Adrienne, the head of the Development and Fundraising Department, to make sure this event is everything that it can be.
9. What is the schedule?
Oct 6: Obtain all raffle swag
Oct 13 : Determine staff's role at the party and sign up for decorations.
Oct 20: Have all decorations accounted for.
Day Before: Confirm that everything is reserved and all items are present.
Day of Show: Arrive early to venue and set up party
10. What are the risks? (Small vs. large impact, likely vs. unlikely)
- Large impact, likely: We will not have enough guests to the party, and raffle tickets are not purchased. Thus, we would lose money.
- Large impact, somewhat likely: We don't receive as much foot traffic from the locals.
- Large impact, unlikely: We will not get items for the raffle.
- Small impact, likely: We will not have every decoration that we plan for.
- Small impact, unlikely: We will end up losing the location.
11. How will you communicate with your team?
We communicate through our team's Facebook page and through texting. We are all working together to create wonderful October events. Adrienne is working on a list of contacts, I have secured the location, and James is generating ideas for this party.
12. How will you determine if the project is successful?
By the amount of people present and enjoying themselves as well as how many raffle tickets are sold. We also want to make sure that our marketing of Visions is well received.
We communicate through our team's Facebook page and through texting. We are all working together to create wonderful October events. Adrienne is working on a list of contacts, I have secured the location, and James is generating ideas for this party.
12. How will you determine if the project is successful?
By the amount of people present and enjoying themselves as well as how many raffle tickets are sold. We also want to make sure that our marketing of Visions is well received.
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